The full example
Everything below is fictional. The venues are described rather than named, and the achievements are the kind of thing a real events coordinator does — written the way they should appear on a CV, not inflated.
Events coordinator CV — example
Header
[Full Name] [Town, UK] · [phone] · [email]
Professional summary
Events coordinator with four years in hotel conference and banqueting, currently handling enquiries, contracts and function sheets for a venue with six event spaces and a 220-guest ballroom. Responsible for around 180 events a year from first enquiry to final invoice, including weddings, conferences and private dining. Delphi and Opera user. Looking for a senior coordinator or events manager role.
Core skills
Enquiry handling and show-rounds · Proposals and contracts · Deposits Function sheets and weekly operations meeting · Floor plans and AV briefs Wedding, conference and private dining coordination · Client final details Supplier liaison (florists, AV, entertainment) · Dietary and allergen lists Post-event invoicing and feedback · Delphi · Opera Sales and Catering
Experience
Events Coordinator — 150-bedroom hotel, six event spaces, Cardiff
Mar 2023 – present
· Handle incoming enquiries by phone, email and the venue website, with a
same-day response target and a proposal within 48 hours.
· Run show-rounds and convert enquiries to contract, tracking conversion by
event type each month against the sales manager’s target.
· Write the function sheet for every event and present it at the weekly
operations meeting with the kitchen, banqueting and AV teams.
· Coordinated 38 weddings last year, from the menu tasting and final details
meeting to being on site for the ceremony and the room turnaround.
· Keep the diary and billing in Delphi, raising deposits and final invoices
and reconciling them against the banqueting EPOS.
Conference and Banqueting Assistant — 120-bedroom hotel, Newport
Jan 2022 – Feb 2023
· Set up and turned around meeting rooms and the function suite for up to
four events a day, working from the function sheet.
· Ran the AV check for each conference and was the day-of contact for
organisers.
· Served at dinners and weddings of up to 180 guests, including the toast
and cake timings.
Receptionist — 60-bedroom hotel, Exeter Jul 2020 – Dec 2021
· Took function and group enquiries at the desk and passed them to the
events team with the details already captured.
· Managed group arrivals and rooming lists for wedding parties.
· Handled guest billing and deposits on Opera.Education and certifications
Personal Licence (APLH Level 2) — 2024 Level 2 Food Safety and Hygiene for Catering — 2022 Level 2 Award in Allergen Awareness — 2023 Level 2 Health and Safety in the Workplace — 2023 Fire Safety Awareness — 2023 Emergency First Aid at Work (1-day) — 2024 Level 3 Diploma in Events Management — 2020
Additional
Systems: Delphi (diary, contracts and billing), Opera Sales and Catering, Opera PMS, Microsoft Excel (floor plans and seating), Canva (proposals) Languages: English (native), Welsh (conversational)
Templates that suit this example
- Modern Rail — A side rail keeps systems, event types and certifications visible next to a detailed experience section.
- Essential — One column and standard headings, for a first events role where the experience is still short.
- Compact Scan — Dense and scannable, which suits a coordinator with a long list of event types and venues.
Want this structure with your own experience in it?
Build your events coordinator CVWhy each section is written that way
Professional summary
- Why it matters.
- An events manager reading this wants to know how many events you handle, what kind, how many spaces you work across, and whether you own the enquiry-to-invoice process or only part of it.
- A strong version.
- Venue type, number and size of spaces, events per year, the event types you handle, which stages of the process are yours, and the diary system you use. Then the role you want.
- Common mistake.
- Describing yourself as organised and detail-oriented. Every events coordinator says it; the number of events you ran last year says it better.
Core skills
- Why it matters.
- Coordinator roles vary from pure sales to pure operations. The skills section tells the reader which parts of the process you have held — enquiries, contracts, function sheets, on-the-day delivery, invoicing.
- A strong version.
- Each stage you own, the event types you have coordinated, the supplier categories you deal with, and the diary and billing systems you use.
- Common mistake.
- Listing event types without the work: "weddings, conferences, parties". Say what you did for them — the proposal, the function sheet, the final details, the invoice.
Experience
- Why it matters.
- Events per year, guest numbers, number of spaces and the stages you handled are what let a reader place you. Thirty weddings coordinated from tasting to turnaround is a different job from greeting couples at the door.
- A strong version.
- Event volumes, the largest events you handled, the meetings you ran, the systems you kept the diary in, and any conversion or feedback measure you were given.
- Common mistake.
- Claiming the venue’s total events revenue as your own. If you were one of three coordinators, say what your share of the diary was.
Certifications
- Why it matters.
- Events coordinators are often on site during a function, which brings food safety, allergens, fire procedure and first aid into the role. A Personal Licence matters where the coordinator can be the designated person for a late bar.
- A strong version.
- Food safety and allergen awareness, health and safety, fire awareness, first aid, and a Personal Licence if you hold one, each with a year. An events qualification goes last, with the level.
- Common mistake.
- Treating the certifications as irrelevant for an office-based role. Most coordinators are in the room when it goes wrong, and venues check.
Additional
- Why it matters.
- Delphi, Opera Sales and Catering and the other diary systems take weeks to learn. A venue running the same one will value it; a venue running a different one will want to know you have used something comparable.
- A strong version.
- Named diary, PMS and proposal tools, plus languages and anything about availability — evening and weekend events are the norm.
- Common mistake.
- Leaving out the diary system. For a coordinator it is the main tool of the job, and its absence suggests you have not been the one keeping it.
If your experience looks different
Most people are not the candidate in the example. Three common situations, and what to change for each.
No events experience — your first coordinator role
Your summary. Say plainly that this would be your first events role and lead with the closest thing you have done: function service, reception, retail with bookings, or events you organised at college or for a society.
What to emphasise. Any enquiry or booking you handled, any event you set up or served at, any organising you have done — a society ball, a charity night, a school event — and your comfort with phone and email.
Bullets you could adapt
- ·Served at weddings and dinners of up to [X] guests, working from the function sheet and the running order.
- ·Took function enquiries at reception and captured dates, numbers and budgets before handing them to the events team.
- ·Organised a [X]-guest charity dinner for a student society, including the venue, suppliers and the ticket sales.
Certifications. Level 2 Food Safety and Allergen Awareness, both inexpensive and quick, so a venue can put you on the floor during an event. A Level 2 or 3 events qualification is useful but not expected.
Some experience — going for senior coordinator or events manager
Your summary. Shift the emphasis from running the diary to running the department: conversion, revenue targets, the operations meeting, the coordinators or assistants you have trained, and the largest events you have delivered.
What to emphasise. Enquiry conversion against target, the events budget or revenue line you reported on, the operations meeting you chaired, flagship events, and any time you covered the events manager.
Bullets you could adapt
- ·Covered the events manager for [X] months, including the weekly sales meeting and the monthly forecast.
- ·Converted [X]% of qualified wedding enquiries to contract across the year, against a department target of [X]%.
- ·Trained two conference and banqueting assistants to run show-rounds and write function sheets.
Certifications. A Personal Licence and First Aid at Work, so you can be the designated person on site. An ILM Level 3 in leadership is useful if you will manage coordinators.
Moving into events from another industry
Your summary. Lead with the parts of your previous work that map directly: client liaison, scheduling, supplier management, budgets, and anything delivered to a deadline in front of a customer. Then say what you have done to learn the venue side.
What to emphasise. Project or booking coordination, customer-facing proposals, supplier management, budgets you tracked, and any hospitality shifts you have taken — even part-time — to learn how a function runs.
Bullets you could adapt
- ·Coordinated [X] client projects a year, from the brief and the proposal to delivery and the final invoice.
- ·Managed [X] suppliers against a budget of [X], with weekly scheduling calls and sign-off at each stage.
- ·Worked weekend banqueting shifts at a [X]-bedroom hotel to learn function set-up and service.
Certifications. Level 2 Food Safety and Allergen Awareness before you apply, and a Personal Licence if you can. They remove the reasons a venue might hesitate over a non-hospitality background.
Next steps
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